Upload your Grades to eMarks

Step 1: Finalize the course Gradebook in Quercus

Ensure that all grades have been entered and that zeros have been added for assignments that have not been submitted or that have received a zero.

As noted in the Academic Handbook, when grading, we suggest hiding at least one gradebook column (which renders the grades for that column invisible to students) until all grades are reviewed and finalized by the instructor and the department following the eMarks process.

By default, the total column is hidden from students in Quercus, and final grades must not be shared with students through the Gradebook. Final grades should only be posted through ACORN (formerly known as ROSI). For more information on University of Toronto policies and guidelines regarding the posting and distribution of grades, please visit:

Step 2: Download final grades from Quercus

You can download full or partial versions of the Gradebook to:

  • Work with student grades in a program such as Excel;
  • Retain a copy of student grades for your records.

Once downloaded, grades can be filed and stored, or changed offline and then uploaded back into the Gradebook.

It is a best practice to regularly create backups of student grades throughout the term.

Step by Step Instructions

1. Select Grades from the Course Menu.

2. If the Student numbers are not already showing in your Gradebook, you can

  1. Hover over the Student Name cell at the top of the Gradebook until 3 dots appear on the right-hand side of the cell
  2. Click on the 3 dots and select Secondary info
  3. Select Integration ID 

The student numbers should now appear.

3. Select the Export button.

Export grades

4. You will see a "Gradebook export started" message, which will appear in a banner above the Gradebook.

5. A dialogue box will appear asking you to either open or save the CSV file on your computer.

The CSV file will contain student names, sections, student numbers and UTORids. You can open this file using a spreadsheet application, such as Excel. 

Step 3: Prepare and verify your grades

  1. Open the Gradebook CSV file that you downloaded from Quercus;
  2. Select several student rows and complete a randomized spot check to ensure that the grades have been calculated the way you intended;
  3. Review the grades in the "Unposted Final Score" column (which includes any hidden columns) - this is the column that you will use to to upload your grades into eMarks.

Step 4: Upload to eMarks - Office of the Registrar

The eMarks system is available to instructors using the eMarks login page.

If you experience issues with the eMarks instructions and need help uploading files to eMarks, please email Vlad Soloviev or Lynne Hsueh at the UTM Office of the Registrar.

Note: Instructional technology staff do not have access to the eMarks system. Instructions on how to use the eMarks system are provided when you log into eMarks and go to Help and then select User Manual (as noted in the screenshot below).

Screenshot indicating location of User Manual under the Help menu in the eMarks system.

Notes

  • eMarks will automatically remove the % sign and convert grades to whole numbers;
  • For students writing deferred exams, add their mark to date into eMarks; do not use "NGA" (no grade assigned) for deferred exam writiers. After the exam is graded submit an amended grade to eMarks.